HR Operation Officer - Junior

Key Responsibilities:

Expatriate Services:

• Assist with accommodation arrangements and manage hotel reservations for expatriate employees.
• Handle visa & work permit processes (BOI), 90-day reports, and re-entry visas for expatriate employees.
• Maintain accurate and up-to-date records of all expatriate employees, including visa and work permit status.
• Prepare regular reports on the status of ongoing relocations and visa application activities.

General Affairs:

• Purchase and distribute food, snacks, stationery, ice cream, and coffee beans to support employee welfare and ensure a well-stocked and pleasant workplace.
• Oversee the maintenance and management of office facilities, including routine inspections, repairs, and improvements to ensure a safe, functional, and efficient working environment.
• Supervise and coordinate housekeeping staff and vendors to ensure efficient office operations and a clean, organized work environment.
• Provide support for other general affairs tasks and assist in organizing company activities to enhance interdepartmental coordination and employee engagement.
• Oversee and manage the office's general affairs, ensuring cost-effective operations and prudent use of resources.
• Prepare regular reports on the status of ongoing administrative activities.

Compensation & Benefits Administration:

• Assist in the development, implementation, and maintenance of compensation programs.
• Handle payroll processing to ensure accurate and timely payments.
• Manage and monitor leave and time attendance accuracy.
• Support employee movements such as onboarding, offboarding, promotions, and transfers.

Data & Analysis:

• Maintain employee database accuracy.
• Plan and monitor employee and HR-related costs and budgets.

Employee Services:

• Provide support for other HR-related tasks and assist in organizing company activities to enhance interdepartmental coordination and employee engagement.

Qualifications:

• Bachelors degree in Human Resources, Business Administration, or a related field.
• 1-3 years of experience in HR operations, general affairs, or a related role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in HRIS and MS Office Suite, particularly Excel.
• Ability to handle sensitive information with confidentiality and professionalism.
• Knowledge of relevant labor laws and regulations.