Business Services Assistant

Key Responsibilities:

• Manage and maintain accurate and up-to-date documentation related to Business Services processes, including standard operating procedures (SOPs), standard templates, and onboarding materials.
• Assist with the execution of finance & legal tasks related to Business Services activities, such as expense reports, contract review, and regulatory compliance
• Provide efficient administrative support, including scheduling meetings, managing calendars, call support, and handling travel arrangements
• Identify and implement opportunities with manager to improve Business Services operational efficiency through process optimization and automation
• Provides administrative support to ensure efficient office operations.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• Writing And Issuing Emails/slack team members and departments on behalf of the company or senior staff
• Finding a way to improve administrative processes.
• Assisting all the Business Services department activities.
• Identify and fill important gaps across the business.
• Learning skills and roles needed for our business activities
• Be able to create report/documentation for senior management
• Financial records (Weekly / monthly)
• Maintain or improve Financial/accounting to better processes
• Be able to create financial reports
• Be able to contact/negotiate with external and government officers such as Immigration/ The Revenue Department/ District or Company Lawyer.

Skills & Qualifications:

To excel in this role, you should have:

• Educated to Degree level or equivalent. Graduating in Business Management/ Administration or Accounting field would be an advantage.
• Strong organizational and time management skills with the ability to prioritize multiple tasks effectively
• Some knowledge of various project management methodologies (e.g., agile/scrum)
• Proficient in; PM software tools such as Slack, Trello, Excel, and Word.
• Excellent communication, interpersonal and negotiation skills
• Problem-solving skills
• Capacity to manage high-stress situations
• Ability to multi-task and manage various project elements simultaneously
• Proven leadership skills
• Big-picture thinking and vision
• Exceptional attention to detail and accuracy in work.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams.
• Positive attitude and team player
• Fluent in English ( Business level: Written/ Speaking and Listening)