Oversee the procurement of office supplies, equipment, and services, ensuring cost-effectiveness by negotiating prices, terms, and conditions meet order specifications, and on timely delivery
Maintain an organized inventory system to track supplies and equipment levels and replenish as needed. Manage invoices process for payment according to company policies
Facilities Management:
Coordinate maintenance and repairs for office facilities, including liaising with vendors and contractors
Ensure a safe and comfortable work environment for employees by addressing any facility-related issues promptly
Administrative Support to HR work related
Visa and Work Permit Processing by assist expatriate employees with visa and work permit applications, coordinating with relevant authorities and agencies. Maintain accurate records of visa and work permit status for employees, ensuring compliance with regulations
Facilitate the onboarding process for new hires, including preparing paperwork (including open Bank Account, Tax ID and SSO for expat), welcome set, coordinating IT setup, and register for office facilities
Manage offboarding procedures for departing employees on the return of company property, and withdrawn form all company system
Greeting visitor and be responsible for employee time attendance, office CCTV, and HSE exercise with the building
Event Planning and Coordination:
Help organize company events and activities on coordinate logistics, including venue selection, catering, and scheduling, to ensure successful events
Develop and implement initiatives to promote employee engagement and morale, such as wellness programs or recognition schemes
Requirements
Education: A bachelor's degree is often a minimum requirement to perform a role, or choose to earn a degree in business administration, supply chain management, or another rlated field.
Experience: 2-4 years of related experience in this role with good business English is a must.
Skill to success in this role: you'll need to demonstrate strong organizational skills, attention to detail, and the ability to effectively prioritize tasks in a dynamic environment. Additionally, strong communication and interpersonal skills will be essential for liaising with employees, external vendors, and relevant authorities.
