Major Responsibilities
- Warehouse management for IRC Warehouse in Kanchanaburi, Ratchaburi (50%)
Materials Receiving and Dispatch
- Manage materials receiving process by ensuring that received documents are cross checked and goods inspected to ensure quality and standards of the medical products and supplies.
- Make sure that the documents and materials received from suppliers and other sources are accurate and complete.
- Liaise with the Supply Chain manager to advise Programs of potential inventory shortages.
- Ensure that the cold chain system is organized, and that “keep-cool” items are handled appropriately.
- Ensure timely dispatch of materials from the stores with appropriate documentation and accurate updates.
- Handle all Contribution in Kind (CIK) and closed grant inventory.
- Organize the replenishment of stock items as the need arises based on an approved items requisition in collaboration with the Health Team and Camp Pharmacy Staff.
- Conduct Pharmacy Management Monitoring Checks and record results, maintain drug inventory, Quarterly Inventory checks, and submit monthly reports to the Supply Chain Coordinator.
Warehouse Documentation
- Ensure day-to-day inventory transactions (stock card, bin card, inventory reports and related documents) are updated on a real-time basis with accuracy.
- Implement standard warehouse documentation processes, such as Packing Lists, Waybills, Store Release, Bin Cards, and Stock Cards are accurately implemented per IRC SOPs.
- Maintain the Warehouse activity book recording (i.e. Warehouse Register) for all outgoing and incoming receipts and activities.
Warehouse Controls
- Conduct inventory cycle count for all stocks as per IRC Inventory management SOPs.
- Conduct Year-end and Grant-end inventory count exercises and provide accurate reports.
- Implement (FIFO, FEFO, LIFO) procedures for goods in the warehouses.
- Ensure good arrangement of storage facilities with appropriate layouts, and signs display in strategic locations.
- Assign tasks and supervise the working of casual laborers.
Warehouse Safety and Security
- Ensure physical security of the Warehouse by restricting visitors and any other unauthorized persons
- Implement and ensure clear safety procedures.
- Ensure the maintenance of warehouse building(s), fittings and equipment.
- Ensure the warehouse is regularly fumigated against pests, rats, rodents etc.,
- Maintain and periodically service fire extinguishers.
Reporting
- Prepare and submit accurate inventory reports on time as per donor regulations for Asset.
- Support with developing and updating warehouse material distribution plans as required.
- Regularly review the expiry date of all stock items and report to the Supply Chain Coordinator, and stock owners when stocks are due to expire in six-month time and perform disposals for all scraps.
- Perform other duties as assigned by the supervisor.
Pharmaceutical
- Ensure accurate inventory data to support the forecasting and supply planning for pharmaceutical supply for all health projects.
- Ensure the IRC standard pharmaceutical inventory tracking tool is in place and accurately maintained in each location.
- SME Warehouse Lead for Thailand Country Program (50%)
- Responsible for the role of Integra Focal person for Delta Data creation of Product Data and Warehouse Data for Thailand Country Program.
- Responsible for the role of Integra trainer for Supply Chain in Warehouse and Inventory Management modules.
- Lead inventory count, inventory data management, and reporting activities.
- Lead inventory transfer on the project closure activity.
- Support Integra users for the Warehouse and Inventory Module
- Collaborate with the Integra Team and end users, including escalating issues to the Hyper Support team for problem-solving
Job Requirements
Education:
- Bachelor’s degree or equivalent in Supply Chain Management, Logistics, Pharmacy, Health, Public health, or other relevant fields
Work Experience
- At least 3 years’ experience in warehouse management or equivalent
Demonstrated Skills And Competencies
- Strong organizational skills
- Good communication skills both verbal and in writing
- Able to work under pressure with minimum supervision
- Good prioritization skills and time management
- Computer proficiency in MS Excel
- Service mind and team-oriented person
- Ability to work to regular deadlines and adapt to changing situations
- Ability to work well in a team and with colleagues from different cultural backgrounds and walks of life
- Experience in non-governmental organizations and migrant/refugee contexts preferred
