Major Responsibilities

• Warehouse management for IRC Warehouse in Kanchanaburi, Ratchaburi (50%)

Materials Receiving and Dispatch

• Manage materials receiving process by ensuring that received documents are cross checked and goods inspected to ensure quality and standards of the medical products and supplies.
• Make sure that the documents and materials received from suppliers and other sources are accurate and complete.
• Liaise with the Supply Chain manager to advise Programs of potential inventory shortages.
• Ensure that the cold chain system is organized, and that “keep-cool” items are handled appropriately.
• Ensure timely dispatch of materials from the stores with appropriate documentation and accurate updates.
• Handle all Contribution in Kind (CIK) and closed grant inventory.
• Organize the replenishment of stock items as the need arises based on an approved items requisition in collaboration with the Health Team and Camp Pharmacy Staff.
• Conduct Pharmacy Management Monitoring Checks and record results, maintain drug inventory, Quarterly Inventory checks, and submit monthly reports to the Supply Chain Coordinator.

Warehouse Documentation

• Ensure day-to-day inventory transactions (stock card, bin card, inventory reports and related documents) are updated on a real-time basis with accuracy.
• Implement standard warehouse documentation processes, such as Packing Lists, Waybills, Store Release, Bin Cards, and Stock Cards are accurately implemented per IRC SOPs.
• Maintain the Warehouse activity book recording (i.e. Warehouse Register) for all outgoing and incoming receipts and activities.

Warehouse Controls

• Conduct inventory cycle count for all stocks as per IRC Inventory management SOPs.
• Conduct Year-end and Grant-end inventory count exercises and provide accurate reports.
• Implement (FIFO, FEFO, LIFO) procedures for goods in the warehouses.
• Ensure good arrangement of storage facilities with appropriate layouts, and signs display in strategic locations.
• Assign tasks and supervise the working of casual laborers.

Warehouse Safety and Security

• Ensure physical security of the Warehouse by restricting visitors and any other unauthorized persons
• Implement and ensure clear safety procedures.
• Ensure the maintenance of warehouse building(s), fittings and equipment.
• Ensure the warehouse is regularly fumigated against pests, rats, rodents etc.,
• Maintain and periodically service fire extinguishers.

Reporting

• Prepare and submit accurate inventory reports on time as per donor regulations for Asset.
• Support with developing and updating warehouse material distribution plans as required.
• Regularly review the expiry date of all stock items and report to the Supply Chain Coordinator, and stock owners when stocks are due to expire in six-month time and perform disposals for all scraps.
• Perform other duties as assigned by the supervisor.

Pharmaceutical

• Ensure accurate inventory data to support the forecasting and supply planning for pharmaceutical supply for all health projects.
• Ensure the IRC standard pharmaceutical inventory tracking tool is in place and accurately maintained in each location.
• SME Warehouse Lead for Thailand Country Program (50%)
• Responsible for the role of Integra Focal person for Delta Data creation of Product Data and Warehouse Data for Thailand Country Program.
• Responsible for the role of Integra trainer for Supply Chain in Warehouse and Inventory Management modules.
• Lead inventory count, inventory data management, and reporting activities.
• Lead inventory transfer on the project closure activity.
• Support Integra users for the Warehouse and Inventory Module
• Collaborate with the Integra Team and end users, including escalating issues to the Hyper Support team for problem-solving

Job Requirements

Education:

• Bachelor’s degree or equivalent in Supply Chain Management, Logistics, Pharmacy, Health, Public health, or other relevant fields

Work Experience

• At least 3 years’ experience in warehouse management or equivalent

Demonstrated Skills And Competencies

• Strong organizational skills
• Good communication skills both verbal and in writing
• Able to work under pressure with minimum supervision
• Good prioritization skills and time management
• Computer proficiency in MS Excel
• Service mind and team-oriented person
• Ability to work to regular deadlines and adapt to changing situations
• Ability to work well in a team and with colleagues from different cultural backgrounds and walks of life
• Experience in non-governmental organizations and migrant/refugee contexts preferred